Key reminders for a beautiful wedding reception (Part 2)
Advice from some of the best wedding reception venues in Vancouver
Of course, everyone wants to have a beautiful wedding reception. We asked staff from some of the best wedding reception venues in Vancouver what couples often overlooked or forgot to consider when planning their wedding reception. Here’s what they had to share:
“Some commonly overlooked considerations that couples should remember when planning their wedding reception are as follows:
- Photos – they always take longer than you think. Make sure you allow enough time for these, but not too much so that your guests are kept waiting. Consider a first look!
- Food and drink – don’t provide drinks without food, and vice versa. If you have a signature cocktail for cocktail hour, have some canapés available, too.
- Timeline – your timeline is an exceptionally important thing. If you have questions or need advice, ask! Your planner and venue will have experience on what works and what doesn’t.
Don’t stress the small things. Your wedding day will fly by – make sure you make the most of it and enjoy every moment. Be sure to spend as much time with each other day of as you can, so let others take care of the details.”
Katie Ley, Senior Catering Sales Manager
The Vancouver Club
“Book trusted wedding vendors. These vendors may cost more, however they will execute the wedding day flawlessly without the couples having to worry or micromanage. Consider the venue’s rain plan. Sometimes it is not as glamorous as the sun plan. Pick a venue that works with your taste, trying to change it costs a lot of money.”
Lindsay McCormick, Events Manager
Cecil Green Park House
“Most often we find that the details that are overlooked are small ones, often logistical in nature. When planning an event for a larger group of friends and family, there needs to be someone who takes ownership over the timeline and ensures that the movement of guests from the cocktail hour to the reception, for example, are all planned out prior to. Another example would include how alcohol and decor items are being transported to the venue, by who and when. As you can see, the most common overlooked details are minute and logistical and in all honesty, fully taken care of when a wedding planner is on site!”
Sharon Bulger, Facility & Programs Manager
John M.S. Lecky UBC Boathouse, The University of British Columbia
“I find that people forget that some things are beyond our control. There will always be someone who comes late, the weather will not always cooperate, you will never fully run on schedule to the minute. I always tell couples to let things roll on the day of. You have to just hope that the plans will come together as hoped for but if something is not right, the bride and the groom are the only ones who know. Guests will never notice if the aisle runner is forgotten or if your grand entrance is 5 minutes late. You have to just go with the flow.”
Shae Fowler, Sales and Events Coordinator
Mayfair Lakes Golf & Country Club
“If planning an outdoor wedding, no matter what time of year, always rent a tent. Many rental companies have cancellation policies where you can cancel your rental up to 5 days prior, without penalty. This allows you to make a more accurate decision based on the weather forecast. It can be impossible to find a tent last minute if the weather is unpredictable. This is especially true if you have a weekend wedding.”
Annie Yang, Marketing Coordinator
Sequoia Company of Restaurants
“Some commonly overlooked considerations include:
- Provide time for yourselves to enjoy the company of your guests – enjoy the cocktail hour or part of it.
- Important to remember it is “your day” – make sure you have the type of day you want, not someone else’s.
Length of time for speeches – they always take longer. Have a plan with extra time allowed for additional people that want to speak, or have a plan that prevents that.”
Susan Sharun, Events Manager
“There is a misconception that the hotel’s Conference Services Manager is also a wedding planner. Although we are happy to take care of all the logistics of the wedding, provide advice as it pertains to our venue, plus produce a detailed banquet event order and floor plan, this is where our responsibility typically ends. We are also working on conventions, meetings and a number of other weddings. Your big day needs someone’s undivided attention! This is what wedding planners do for a living.
Our goal, and that of your wedding planner, is to ensure that your wedding is a beautiful and enjoyable experience… and the best that it can be!”
Norma Bogart, Conference Services Manager
Pinnacle Hotel at the Pier