Wedding planning advice from some of the best wedding planners in Halifax
We asked the best wedding planners in Halifax for advice on wedding RSVP wording ideas as well as wedding invitation etiquette. Here’s what they had to share:
“Even though we are a digital world, people still love to receive personalized mail. If our clients have the budget we encourage them to provide a printed invite, but we do also encourage our clients to set up a simple wedding website which will allow guests to RSVP, leave messages for the couple, provide maps and an agenda for their day and more.”
“When a bride invites 200 people to her wedding, she is basing everything on 200 guests. One of the things I let them know is that they will never have everyone that they invite attend. Get your invitations out early so you can have replies back in lots of time to finalize your plan and budget.”
“I’m a huge advocate for old fashion paper mail in RSVPs. Even though there are so many DIY wedding websites with guest rsvp integration out there today, I’m a sucker for paper! It’s not often that you receive “happy mail” and there’s just something special about checking the mailbox and finding RSVPs from excited wedding guests!!”
“Have the RSVP’s only come back to one person and one address (this also applies if it is an email RSVP or a phone RSVP).
If offering a choice meal, have separate lines beside the options so people can write in who is having what. Otherwise, it’s a guessing game. For example:
Ms. Claudia Habib_and Mr. Andrew Tyne___
___2__ Accepts with pleasure
_____ Declines with regret
Please indicate each guests entrée choice;
___1__ Salmon for __Claudia__
_____________ Chicken for ______________________
__1__ Beef for __Andrew____________
Also, craft your invite list on an Excel spreadsheet and make sure you have a separate column for first name, last name and everything else. List every person on a separate line. If you put Mr. & Mrs. John Smith and family on one line it will get confusing and be impossible to sort later and figure out who is having which meal. And ALWAYS print your guest list seating chart in alphabetical order by last name (unless you have eight tables or less). It will take too long for people to find where they are sitting if they have to scan through every single table list to find their name.”
“1. Be clear on two things: how to RSVP and when the deadline is.
2. Give options on how to make the RSVP, so it is easy for the guests to RSVP in the manner that they prefer: email, text messages, online or the traditional mail.
3, Follow up with enough time so you do not end up calling people in a panic a few days before other deadlines.”